With respect to customers, Financial Institutions are required to have processes in place for identifying Politically Exposed Persons – known as “PEPs”. PEPs are individuals perceived as more vulnerable to corruption and bribery involvement due to a current or past governmental position of influence. Financial Institutions include a PEP’s immediate family and close associates in the PEP definition and require additional background checks covering those individuals. A PEP relationship can arise out of an existing Banking relationship or identified as a new Relationship when a relationship is established at a Financial Institution.
The Financial Action Task Force (FATF) states that PEPs can at times be in a position that could lend itself to “abuse” for committing money laundering offences, including corruption, bribery, and activity related to terrorist financing. As a result, Financial Institutions are expected to apply extra precautionary steps in identifying and managing their PEP relationships.
The FATF provides guidance when determining PEP categories
The FATF, a global money laundering and terrorist financing watchdog, provides PEP definitions that work in tandem with Article 52 of the UNITED NATIONS CONVENTION AGAINST CORRUPTION (same meaning as the term persons with prominent public functions). The definitions of the PEPs categories are:
- Foreign PEP: an individual who is or has been entrusted with prominent public function by a foreign country (Heads of State, senior politicians, senior government, judicial or military officials, senior executives of state-owned corporations, important political party officials).
- Domestic PEP: an individual who is or has been entrusted domestically with prominent public function (Heads of State, senior politicians, senior government, judicial or military officials, senior executives of state-owned corporations, important political party officials).
- International Organization PEP: a person who is or has been entrusted with a prominent function by an International Organization such as a member of senior management or an individual who has entrusted with an equivalent function (directors, deputy directors and members of the board or equivalent functions).
- Family member: an individual who is related to a PEP directly (through marriage or similar form of partnership.
- Close associate: an individual who is closely connected to a PEP (socially or professionally).
New or Existing PEP Relationships are required to be understood and documented
Once a Financial Institution determines that an existing relationship or a new relationship is a PEP, the Financial Institution undertakes a “risk assessment” process to determine the level of financial crime risk and applies the appropriate levels of due diligence and monitoring. The Financial Institution ought to take into consideration the PEP’s geography, product offering, business type and delivery channel.
Financial Institutions need to Understand and Document:
- The time, the title or position and country in which the PEP holds, or held, political exposure.
- The nature and intended purpose of the relationship.
- The source of the initial funds.
- The anticipated levels of account activity.
- The source of funds and source of wealth (salary and compensation from official duties and wealth derived from other sources).
- The information provided by the customer against independent and reliable sources.
- A dormant account that becomes “active” again.
A robust Corporate Governance Compliance Program includes PEP Management
Corporate Governance entails preventing and detecting financial crimes through its risk policies, procedures and processes associated with a PEP. Financial Institutions ought to understand that a PEP is not necessarily synonymous with “criminal activity”. Not allowing PEP relationships in a Financial Institution or asking to close out PEP relationships could be viewed as a lack of understanding and implementation of a risk assessment process within a Financial Institution.
The senior management of a Financial Institution ought to be engaged in the approval process of PEP relationships. It is also their responsibility to ensure that there is adequate and sufficient training and education to employees and managers involved the PEP process.
Consult your Corporate Governance Compliance Expert.